If you need to scan multiple account fields, you need to create barcodes that contain a 1 or 2 digit prefix. The prefix identifies the field you are scanning.
Use the Accounting Prefixes tab to define the prefixes. You can use this if you are transferring accounts from another accounting system or from a set of pre-printed barcodes.
As you scan a barcode, the system reads the value of the field and enters that value in the appropriate field in the Run Mail screen. For example, if the barcode contains:
the account name, the Account name field displays the name of the account (and sub and subsub account if present).
account code, the chargeable Account name associated with account code appears in the Account name field.
job name, the name of the job appears as a tab at the top of the Run Mail screen indicating that this is now the active job.
To define the prefixes:
Select the Settings button on the Home screen.
The Settings screen displays. Select System from the list on the left side of the screen.
Select Scanner Settings.
Select the Accounting Prefixes tab. The screen displays the default prefixes assigned to the account fields.
Account Name - A$
Account Code - C$
Job Name - P$
Job ID 1 - J$
Job ID 2 - K$
Select the field or fields and enter the appropriate prefix. For example, if you are scanning barcodes that contain account codes beginning with the prefix C$, you can use the default value. If the account code contain a different prefix enter that value.
